Landlord turnover lock checklist

Use one sheet per unit at every turnover. It keeps keys accounted for and gives you a record if questions come up later.

At move-out

• Count the keys returned against the keys issued
• Collect garage remotes, fobs and mailbox keys
• Note any damaged lock, door or strike plate
• Change the garage keypad code and remove old smart lock users

Before the new tenant

• Rekey the unit's entry locks
• Rekey or recode the mailbox, storage and garage access the unit uses
• Test every lock with the new key
• Check the unit's doors and locks make it reasonably secure (Manitoba's Residential Tenancies Act, s. 53(1))

At move-in

• Record how many keys, remotes and fobs the tenant receives, and have them sign for them
• Give the tenant your number for lockouts
• Remind the tenant that lock changes need the landlord's consent, and the landlord's need theirs (s. 53(2))

Records

• Keep a key log for every unit
• File this sheet with the lease